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In accordance with the General Data Protection Regulation (GDPR), we have implemented this privacy notice to inform you, as an applicant for one or more of our apprenticeship vacancies, of the types of data we process about you. We also include within this notice the reasons for processing your data, the lawful basis that permits us to process it, how long we keep your data for and your rights regarding your data.
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
We keep several categories of personal data on applicants in order to carry out effective and efficient processes. We keep this data in recruitment files relating to each vacancy and we also hold the data within our computer systems e.g. recruitment logs.
Specifically, we hold the following types of data:
We may use a third-party service, such as Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow third-parties to make, any attempt to find out the identities of those visiting our website.
You provide several pieces of data to us directly during the recruitment process.
Should you be successful in your job application, we will gather further information from you, e.g. your bank details and next of kin details, information about your health/any disability you have, your gender, marital status, right to work documentation and information on your race and religion for equality monitoring purposes.
When required, we will also collect data about you from third parties, such as employment agencies and former employers when gathering references and the Disclosure and Barring Service (DBS) to check for criminal convictions.
The law on data protection allows us to process your data for certain reasons only.
The information below categorises the types of data processing we undertake and the lawful basis we rely on.
Special categories of data are data relating to your:
We carry out processing activities using special category data:
Most commonly, we will process special categories of data when the following applies:
Your failure to provide us with data may mean that we are unable to fulfil our requirements for entering into a contract of employment with you. This could include being unable to offer you employment, or administer contractual benefits.
We will only collect criminal conviction data where it is appropriate given the nature of your role and where the law permits us. This data will usually be collected at the recruitment stage, however, it may also be collected during your employment. We use criminal conviction data to determine your suitability, or your continued suitability for the role. We rely on the lawful basis of our legitimate interests to process this data.
Employees within our company who have responsibility for recruitment will have access to your data which is relevant to their function. All employees with such responsibility have been trained in ensuring data is processing in line with GDPR.
Data is shared with third parties for the following reasons:
We may also share your data with third parties for other reasons to comply with a legal obligation upon us. We have a data processing agreement in place with such third parties to ensure data is not compromised. Third parties must implement appropriate technical and organisational measures to ensure the security of your data.
We do not share your data with bodies outside of the European Economic Area.
We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.
If your application for employment is unsuccessful, SEAC will delete your data after the end of the relevant recruitment process unless you have agreed to allow SEAC to keep your personal data on file by providing your consent on the Declaration Form that you complete at the outset of the recruitment programme. At the end of the six month period following your original application, unless you otherwise withdraw your consent at an earlier stage, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment, in which case, retention periods will be covered by a separate privacy notice.
Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This means that we will stop processing your data and there will be no consequences of withdrawing consent.
If your application is successful, your data will be kept and transferred to the systems we administer for employees. We have a separate privacy notice for employees, which will be provided to you.
Automated decision making means making decision about you using no human involvement e.g. using computerised filtering equipment. No decision will be made about you solely on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.
You have the following rights in relation to the personal data we hold on you:
In addition to the above rights, you also have the unrestricted right to withdraw consent, that you have previously provided, to our processing of your data at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent. However, in some cases, we may continue to use the data where so permitted by having a legitimate reason for doing so.
If you would like to exercise any of these rights or have any questions or concerns, please contact us via the email address from which this Privacy Notice was sent. You also have the option to address any concerns relating to your rights under GDPR directly with the Information Commissioner
If you think your data rights have been breached, you are able to raise a complaint with the Information Commissioner (ICO). You can contact the ICO at Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF or by telephone on 0303 123 1113 (local rate) or 01625 545 745.
Our appointed compliance officer in respect of our data protection activities is:
SEAC will review the effectiveness of this notice annually and in line with changes in legislation and best practice.
Apprenticeships across the South East, London, South West and West Midlands including Kent & Medway, London, Berkshire, Buckinghamshire, Hertfordshire, Bedfordshire, Essex, East & West Sussex, Northamptonshire, Oxfordshire, Cambridge, Surrey, Suffolk, Norfolk, Devon, Cornwall, Somerset, Dorset and Wiltshire.
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SEAC Recruitment Services Ltd Registered office: 10 London Mews, London, W2 1HY. Registered in England, Company Registration No. 8504722